Shafers.com - Accounts Payable: Vendor Master

field service software - service dispatching software - plumbing software - hvac software - Electrical Service Software

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Vendor Master

field service software-hvac software-electrical software-plumbing software-service dispatching software-dispatch software

Overview

Accounts Payable provides the opportunity for a strong relationship between your company and its vendors. Strong relationships will in turn provide a strong foundation for your company. Over 30 years of experience in both the service and software industries goes into the design of a vendor management system that will enable you to organize all your vendor information simply and effectively.

The same folder format we use throughout our entire system keeps vendor information organized and easily identifiable. The vendor master file provides detailed information for each vendor, holding the particulars for line cards, insurance and liability, purchase orders, invoices and much more! Locate records with Shafer's powerful vendor search engine. System administrators and management will even have the ability to edit user security settings so that users are given access to only the information that management desires. Take a look at our KEY features to the left for more information.

· Vendor Search

Searching for vendors has never been this quick and easy! Our powerful vendor search Engine includes 9 different searchable fields by which to locate specific vendors and users may arrange these fields in order to compliment your business' operating procedures. User defined fields allow your company to customize the search process even further.

· Filtering Data

In addition to using up to 9 different search fields to locate vendors, your vendor data may be mined or filtered up to 11 different ways to provide users with detailed ad-hoc queries. Filters may be turned on or off and hidden when not in use.

· Display Format

The Vendor Search Engine comes with a standard display format listing search results in a format we have designed. Custom display formats, which are user-defined and can be set up effortlessly, will display only that information which is relevant to the user or department.

· Alerts

From time to time vendors may have special handling instructions or notes that need to be considered before processing transactions. For this reason our vendor record includes an alert option that will not be missed! Alerts can be listed on the vendor master record as well as notify any system user upon login. Alerts on the vendor record may be set to flash or show automatically and must be hidden before any other information may be viewed.

· Security

Accounts Payable security levels can be configured by those users designated as an administrator for any and every user. For example, an AP manager may be the only one who is allowed to process COD checks. The COD check option can be taken away from all of the other users in the department.

· Multiple Branches

With Shafer's Vendor Master record, storing and finding branch locations is easy. When a new vendor is established who is a branch location of another record, simply use the "Branch of" field (located on the profile folder) to select the Main Office location. The two records are then linked by the system and the main office location receives a branch button (shown at left) and additional folder indicating there branches are present.