AP Reporting Options
Overview
Shafer's Accounts Payable Module provides a detailed series of reporting options, within four categories, that will allow your company to properly manage your expenses.
The Vendor Report will provide specific options to print vendor ranges while being filtered in ways defined by each user. Status Reports will provide aging activity, invoice listings and other reports. Accounting report options include, but are not limited to, a cash required report, disbursement report and purchase journal. The AP transaction register will give the details of paid transactions and more.
A special feature of Shafer's Accounts Payable Reporting Options is the ability to view reports onscreen before printing. How many times have you wasted paper printing a report, when all that was needed was a quick glimpse of only a few items? Through detailed filters and onscreen viewing, Shafer's provides the report that you really need and will let you view the information without printing if necessary. Of course printing is always a standard option. In addition, Shafer's reports will export to a PDF, Excel or RTF document format and can be emailed directly from within our own email program. No need to even open another application!
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· Vendor Report
Shafer's Vendor List Report provides either a summary or detail report of each of your vendors by gathering information from the Vendor Master Files. The vendor's vital information (name, vendor id #, etc.) is provided along with the billing terms, last purchase, last payment, Federal ID #, etc. Report may be sorted by code, name or zip code.
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· Status Reports
The Vendor Aging Report provides aging for all open invoices and is sorted by the billing terms of the invoice ( Current, Over 30, Over 60 or Over 90). This report is the total of the accounts payable sub-ledger and is used as an audit tool to balance to the General Ledger. The Invoice Listings Report provides a listing of all “open” invoices including invoices that currently have a balance due, any payments made or discount dates/amounts. The AP Summary Report is a listing of all Open Vendor accounts, or accounts that had activity during the time selected. Both a summary and detail report are available for either a brief or complete history, respectively. A Voided Transaction Report is also available.
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· Accounting Reports
The Cash Required Report is designed to help you estimate your cash flow needs for any range of time. Print a list of vendors having unpaid invoices with amounts/dates due, as well as any payments made for the time frame selected. The AP Distribution Report illustrates the GL postings (debits) for each invoice posted to your Accounts Payable General Ledger account. This report is designed as an audit trail tool. The Disbursement Report provides a listing of vendor checks by check number with discounts and check amounts for any time frame selected and for any number of vendors. The parameter settings also allows you to search for reconciled or un-reconciled checks as well as give a quick look at all checks issued for a vendor. Shafer's Purchase Journal highlights the purchase activity for a specified time period. Choose from four different reporting options: Detail, Summary By Vendor, Summary by G/L Account No. or Detail by G/L Account No., and sort by invoice number or date. You may also Print 1099's and Batch Transaction Posting Report with Shafer's Accounts Payable Reporting Options.
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· Transaction Registers
The Transaction Register gives a listing of checks (by check number or invoice number) and invoices paid by their respective check numbers. Include a specific reference number in your query, if desired, and choose the type (charges, payments,etc), date range and sort criteria.
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